Standing Rules & Policy Committee

Purpose

The purpose shall be to provide guidelines for the regular review and revision as necessary of the PSPA Bylaws and the Policy and Procedure Manual and to ensure that the Bylaws and Policy and Procedure Manual are in compliance with the AAPA guidelines for constituent organizations.

COMMITTEE GOALS

  1. Annually review the Bylaws of the Society.
  2. Develop and follow a standard schedule to review the PSPA Policy and Procedures Manual
  3. Review and be familiar with the current edition of the Sturgis Standard Code of Parliamentary Procedure.
  4. Serve as parliamentarian for all PSPA BOD meetings.

COMMITTEE COMPOSITION

  1. The Committee shall consist of a chairperson appointed by the president and approved by the Board of Directors.
  2. The committee shall consist of PSPA members appointed by the chairperson, with the President-elect or the Immediate Past President being one of the appointees.
  3. The Secretary will serve as the board advisor to the committee.
  4. The President is an ex-officio member of the committee.

COMMITTEE CHAIR JOB DESCRIPTION

  1. Be a PSPA member in good standing.
  2. Appoint committee members.
  3. May appoint one member of the committee to serve as the vice-chair. The vice-chair’s responsibility will be to assist the chair with all the functions of the committee as well as be prepared to take over the committee in the unlikely event that the chairperson is unable to complete the functions of the committee.
  4. Serve as the Parliamentarian for all Board of Directors meetings.
  5. Determine the time and location of committee meetings and ensure minutes of the meetings are kept. Meetings may be conducted electronically.
  6. Submit a written, quarterly committee report to the Board at least 2 weeks prior to each Board of Directors Meeting.
  7. Estimated time needed to fulfill the duties of this position is 10 hours per month in addition to the Board of Directors’ meetings.
  8. Attend at least three (3) Board of Directors’ Meetings per year.
  9. Make policy recommendations to the Board of Directors when appropriate.
  10. Submit at least one article per year for the PSPA NEWS.
  11. Submit a proposed budget to the treasurer in March of each year.
  12. Submit a yearly committee report for the PSPA membership.
  13. Oversee all expenses by the committee.
  14. Participate in the development of the PSPA Action Plan.

COMMITTEE MEMBER JOB DESCRIPTION

  1. Be a PSPA member in good standing.
  2. Participate in committee work and meetings as scheduled. Most committee meetings are done electronically in the first quarter of the fiscal year.
  3. Review the Bylaws and Policies of PSPA according to the schedule
  4. Estimated time necessary to fulfill the duties of this position is 5 hours per month.
  5. Expenses for committee business are reimbursable if approved by the committee chairperson.

COMMITTEE GUIDELINES

  1. Shall abide by all PSPA and AAPA bylaws and policies.
  2. Must have Board approval to enter into any legal or financial agreement on behalf of the Society.

COMMITTEE PROCEDURES

  1. On an annual basis, review the PSPA Bylaws and present any recommendations to the BOD for approval.
  2. Any changes to the Bylaws will then be presented to the general membership at the annual meeting and will be approved by 2/3 majority vote of the membership present.
  3. Procedure for revisions shall be in accordance with the guidelines listed in the Sturgis Standard Code of parliamentary Procedure.
  4. Follow a standard schedule for review of all PSPA policies and procedures with each policy to be reviewed at a minimum of every five years.
  5. Budget, disburse and account for those funds allocated to the committee for the administrative function of the committee.

RESIGNATIONS

A 2-month notice of resignation is requested of the chairperson. It is also recommended that the outgoing chairperson supply the names of two physician assistants that could step into the position, if possible. The resigning chairperson should submit all files and copies of the correspondence regarding the committee’s activities to the new chairperson or to the Board Advisor for the committee.

Reviewed / revised 11/1/22

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