Conference Planning Committee

Purpose

To ensure there is quality Category I CME made available to the Society membership to meet the requirements by the NCCPA for certification.

COMMITTEE GOALS

  1. Provide Category I CME that conforms to the acceptable standards of the AAPA and fulfills the requirements for national certification.
  2. Provide a conference on at least an annual basis during which educational, professional, and social activities for the Society may take place.

COMMITTEE COMPOSITION

  1. The committee shall consist of a chairperson appointed by the president and approved by the Board of Directors and/or a program manager hired and approved by the Board of Directors.
  2. The committee shall consist of PSPA members appointed by the chairperson.
  3. A Director at Large, assigned by the President, will serve as the Board Advisor to the committee.
  4. The president is an ex-officio member of the committee.

COMMITTEE CHAIR JOB DESCRIPTION

  1. Be a PSPA member in good standing.
  2. Appoint committee members.
  3. Appoint one member of the committee to serve as the vice-chair. The vice-chair’s responsibility will be to assist the chair with all the functions of the committee as well as be prepared to take over the committee in the unlikely event that the chairperson is unable to complete the functions of the committee.
  4. Plan and run at least one committee planning meeting per year.
  5. Develop a timeline for the tasks that must be accomplished by the committee.
  6. Assign tasks to each member of the committee and provide guidance and encouragement to the committee members to complete their assigned tasks.
  7. Submit a written, quarterly committee report to the Board at least 2 weeks prior to each Board of Directors’ Meeting.
  8. Monitor and update conference section on website on a regular basis.
  9. Estimated time needed to fulfill the duties of this position is 30 hours per month in addition to the Board of Directors’ meetings.
  10. Attend at least three (3) Board of Directors’ Meetings per year.
  11. Make policy recommendations to the Board of Directors when appropriate.
  12. Submit a proposed budget to the treasurer in March of each year.
  13. Submit a yearly committee report for the PSPA membership.
  14. Oversee all expenses by the committee.
  15. Participate in the development of the PSPA Action Plan.

CONFERENCE PROGRAM MANAGER JOB DESCRIPTION

  1. Refer to annual contractual agreement for complete description
  2. In conjunction with Conference Chair, will be responsible for items 2 – 14 under Conference Chair Job Description.

COMMITTEE MEMBER JOB DESCRIPTION

  1. Be a PSPA member in good standing.
  2. Attend at least one conference planning meeting each year and the annual conference.
  3. Complete assigned task and report progress regularly to the chairperson and program manager by verbal, written, or electronic means.
  4. Estimated time necessary to complete assignments is 5-6 hours per month but may vary greatly depending upon the assigned task.
  5. Expenses for committee business are reimbursable if approved by the committee chairperson and program manager.

COMMITTEE GUIDELINES

  1. Abide by all PSPA and AAPA bylaws and policies.
  2. Selection of the conference site, conference dates, and conference overall budget will require approval of the Board of Directors.
  3. Board of Directors approval is necessary to enter into any legal agreement on behalf of the Society.
  4. All Category I CME approval will be through the AAPA. The PSPA has no authority to approve CME credits for certification or recertification purposes.

COMMITTEE PROCEDURES

  1. Recommend site and date of annual conference for Board approval, preferably 2-3 years prior to the conference.
  2. Recommend all fees, honorariums, and corporate sponsorship levels for the conference.
  3. Determine the CME program for the annual CME conference.
  4. Apply for Category I accreditation from the AAPA and ensure that all CME programs conform to AAPA policy for clinical and professional CME credits.
  5. Determine, schedule, organize, and direct all educational, professional, and social activities at the annual CME conference.
  6. Develop and distribute all material associated with the annual CME conference to include but not limited to the conference brochure, syllabus, evaluations, and forms.

RESIGNATIONS

A 2-month notice of resignation is requested of the chairperson. It is also recommended that the outgoing chairperson supply the names of two physician assistants that could step into the position, if possible. The resigning chairperson should submit all files and copies of the correspondence regarding the committee’s activities to the new chairperson or to the Board Advisor for the committee.

Approved 10/10/00; Reviewed/Revised 1/13/01; 9/30/08; 7/25/15; 7/23/16; 11/1/22

Back to Top