Secretary

GENERAL RESPONSIBILITIES

The Secretary shall:

  • Be elected by the membership as a voting member of the Board of Directors
  • Be a PSPA / AAPA member in good standing
  • Be familiar with and adhere to the duties of the Board of Directors as a whole
  • With the Board Administrator, notify all PSPA members at least 60 days prior to each meeting of the membership
  • Keep minutes for all PSPA membership meetings
  • Cast a single written ballot for a declared candidate on behalf of the members in the event that the candidate is unopposed in the election

BOARD RESPONSIBILITIES

The Secretary shall:

  • With the Board Administrator, notify the Board of Directors at least 15 days prior to each Board of Directors meeting
  • Review all information presented for discussion at the Board of Directors meeting prior to the meeting and come adequately prepared to discuss those items
  • Keep minutes for Board of Directors Meetings or arrange for an alternate to take the minutes in his or her absence
  • Send a copy of the minutes to each Board member within two (2) weeks of the Board of Directors Meeting

COMMITTEE RESPONSIBILITIES

The Secretary shall:

  • Act as a Board Advisor to those committees in the Internal Affairs Division of the Society
  • Be familiar with the minutes of the committees for which he or she acts a Board Advisor
  • Oversee that each committee under his or her supervision meets the goals as outlined in the Society’s Action Plan
  • Encourage all committees under his or her supervision to submit a report two weeks prior to each Board of Directors meetings

ATTENDANCE RESPONSIBILITIES

The Secretary shall:

  • Miss no more than one Board of Directors meeting per year
  • Attend meetings of those committees for which he or she acts as a Board Advisor
  • Attend any strategic planning sessions of the Society

This position requires approximately 10 hours per month to fulfill its duties

Reviewed/Revised 5/4/08; 7/25/15; 7/23/16

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