GENERAL RESPONSIBILITIES
The Secretary shall:
- Be elected by the membership as a voting member of the Board of Directors
- Be a PSPA / AAPA member in good standing
- Be familiar with and adhere to the duties of the Board of Directors as a whole
- With the Board Administrator, notify all PSPA members at least 60 days prior to each meeting of the membership
- Keep minutes for all PSPA membership meetings
- Cast a single written ballot for a declared candidate on behalf of the members in the event that the candidate is unopposed in the election
BOARD RESPONSIBILITIES
The Secretary shall:
- With the Board Administrator, notify the Board of Directors at least 15 days prior to each Board of Directors meeting
- Review all information presented for discussion at the Board of Directors meeting prior to the meeting and come adequately prepared to discuss those items
- Keep minutes for Board of Directors Meetings or arrange for an alternate to take the minutes in his or her absence
- Send a copy of the minutes of the Board of Directors Meeting to the President and Board Administrator within 3 days of the meeting
COMMITTEE RESPONSIBILITIES
The Secretary shall:
- Act as a Board Advisor to those committees in the Internal Affairs Division of the Society
- Be familiar with the minutes of the committees for which he or she acts a Board Advisor
- Oversee that each committee under his or her supervision meets the goals as outlined in the Society’s Action Plan
- Encourage all committees under his or her supervision to submit a report two weeks prior to each Board of Directors meetings
ATTENDANCE RESPONSIBILITIES
The Secretary shall:
- Miss no more than one Board of Directors meeting per year
- Attend meetings of those committees for which he or she acts as a Board Advisor
- Attend any strategic planning sessions of the Society
This position requires approximately 3 hours per month and increasing during quarterly board meeting months to fulfill its duties
Reviewed/Revised 5/4/08; 7/25/15; 7/23/16; 11/1/22
Click here for a printable version.